Surrendering of existing working place of Postal Accounts to the Establishment of CPMG, Karnataka Circle.

Subject:- Surrendering of existing working place of Postal Accounts to the

Establishment of CPMG, Karnataka Circle.

            It is authenticatedly learnt that CPMG Karnataka Circle, is pressurizing and demanding to surrender the existing working place of the 4^th floor area of approx 5000 sq foot. It is a known fact that the MO section is housed in this particular area. The arrangement is such that as per the working pattern of the MO section namely arranging, reconciliation, debit check and sorting of MO vouchers, this function has been linearly arranged to fulfill and transfer connected records from one section to another. It is a fact that  office of the DA(P), Bangalore  is housed in the GPO complex, since1985 covering 3^rd and 4^th floor to the extent of 16480 sq ft. each,and in the year 1991 and 1992 the 5^th floor has also been allotted surrendering Jayalakshmi Mansion in Gandhinagar building. In view of the 5^th floor where then CC sections has been housed to the extent of approx 8200 sq.ft. Initially. This arrangement was accepted to house the postal accounts office in a single building as this basic demand has been accepted by the Secretary DOP GOI New Delhi. Because the matter has been referred to this association and convinced that the GPO building construction plan was earmarked for housing the Postal Accounts office.

            Earlier to 2003/2004, due to one or the other reasons some of the portions have been surrendered to O/o the CPMG BG. with a mutual trust and basic acceptance of DAP as a part of Circle office. With this the existing requirement of office accommodation area was justified to be approx. 47500 sq.ft. , However the portion which was mutually arranged to the extent of 36990 sq.ft. at GPO and 2660 sq.ft at RMS Bhavan and 300 sq.ft. at Poornaprajna Building (wherein this place is utilized only for old records). The overall area allotted works out to be approx. 39900 sq.ft.As such still 9600 sq.ft. approx remain shortage even with the above arrangement.    Further it is a matter to be considered that the following areas have been surrendered to the CPMG office as noted below in recent times.

3^rd floor WTC training                        - 1350 sq.ft.

4^th floor to HRO  RMS                       - 1900 sq.ft.

                 To Resident Audit                         - 1300 sq.ft.

            To. Work place training          -    675 sq.ft.

5^th floor to Annex (Auditorium)         - 2000 sq.ft.

                                                            --------

Total                                            7225  sq.ft.

   

The Postal accounts office is housed in the total square area, subject to areas already surrendered to the extent of 7225 sq.ft. approx.

3^rd floor approx                                             16480 sq.ft.

4^th floor approx                                              16480 sq.ft.

5^th floor approx                                               4000 sq.ft.

                                                                        36960

  Less surrendered place                        7225

                                                            29700  sq.ft.

            Hence presently the PAO is having a occupied area of 29700 sq.ft. approx. As per the standard calculation justified for housing the PAO sections with existing staff to the extent of approx. 39500 sq.ft is required. Excluding the required area for the old records to the extent of 10000 sq.ft. Hence there is a shortage of space of approx. 10,000 sq.ft. It is a matter to be noted that the GOI has been allowed to fill up the required vacancies under the category of  LDC, JA and MTS. This is further accumulation to the shortage of space in addition to 10,000 sq.ft.  Now the total shortage of space works out to be approx 20,000 sq.ft.

            In view of the above, it is needless to say that the presently the PAO requires   additional space of approx 20,000 plus sq.ft. area. Probably it is very clear that the area so far surrendered would have been restored back to make  well knit model government office in Bangalore under Central Govt. establishment. However, it is a turnaround situation and PAO is fragmented as there is no continuity and flow of records as the technical functions of MO section to be observed as practiced in most of PAOs throughout India.

            The fact of the matter remains to be introspected that the object of housing the PAO in GPO complex no doubt fulfilled. But subject to dismantlement of certain areas., no planning and earmarking was spaced to the office like PMG, SK Region has been housed in GPO instead of the same would have been established at their place in BG or Hassan as this policy has been accepted by GOI then. In view of which, the shortage of space in PAO to the extent of 20000 sq.ft would have been fulfilled.

            In view of the circumstances explained above the AIPAEA BG Branch requests  your good self to consider the following few points which are urgently required to be attended.

      1   Request for calculation of actual arreas to be occupied as per standards.

1.      Include the areas required to be worked out on recruitment of staff ( eg. LDC, JA MTS etc) as per standards.

2.      Include the area of old records and existing current records required to be retained at sections before completion of work.

3.      Make a conclusive report for housing the technical sectional work in a continued manner in a linear forum for negotiating day to day outturn work.

4.      The Circle office may be convinced based on the existing facts that it is not wise enough to surrender or dismantle any sectional area particularly MO section.

With relevant information the AIPAEA Bangalore Branch requests your good self to take up the matter of not surrendering particularly 4^th floor MO section area. AIPAEA Bangalore Branch is not agreeable for surrendering the area. It is hoped that your good self will use good offices to retain 4^th floor to ourselves, to the satisfaction of the members of this association.